innotariusz

INFORMATION ON PERSONAL DATA PROCESSING

This information, also referred to as the "Privacy Policy," is intended for individuals using the website and contact form available at: https://www.innotariusz.pl, collectively referred to as the "Website" or "Service," as well as for individuals using the services of the Notary Office Sabina Iłowska Dominika Nowaczyk s.c.

Your personal data is processed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter "GDPR"), and other currently applicable personal data protection laws.

The administrator of your personal data is Notary Office Sabina Iłowska Dominika Nowaczyk s.c. ("we", "our", "Data Controller", "the office").

The Data Controller has not appointed a data protection officer.

The provision of your personal data may be a necessary condition for the Data Controller to take action aimed at performing the service commissioned by you.

Processed Personal Data

What personal data we may collect, store, and use:

  1. Full name;
  2. Email address;
  3. Information about the end device, including, for example, IP address, location, browser type and version;
  4. Information contained in all correspondence sent to the Data Controller via email or through the form available on the website (or disclosed via different channels), including communication content and metadata, which may be archived.

Purposes of Processing

Your personal data will be processed for the purposes of:

  1. responding to inquiries sent via the contact form on the Service, based on Article 6(1)(f) of the GDPR;
  2. preparing, performing, or executing a specific notarial act, based on Article 6(1)(b) of the GDPR;
  3. contacting you, limited to the scope of the commissioned service, based on Article 6(1)(b) of the GDPR;
  4. fulfilling legal obligations incumbent on the Data Controller (e.g., in connection with issuing a VAT invoice and settling notary fees), based on Article 6(1)(c) of the GDPR;
  5. debt collection, reminder, or enforcement actions, in situations where you fail to meet your obligations to the Data Controller (e.g., payment delays). We consider the processing of your personal data for this purpose as our "legitimate interest" as referred to in Article 6(1)(f) of the GDPR;
  6. other purposes resulting from the Data Controller's legitimate interests, e.g., data verification in connection with ensuring fraud protection – Article 6(1)(f) of the GDPR.

On our website, we provide an email address through which you can contact the Data Controller using your email client. You can also use the contact form available on the website. By choosing this electronic form of communication and writing to us via the form, you are required to provide your first name, last name, and email address. In the message content, you may also provide other data. Providing your first name, last name, and email address is necessary to contact us via the contact form.

Special Categories of Data

In the event of processing special categories of personal data, particularly data concerning health, data relating to criminal convictions and offenses, and judgments rendered in judicial and administrative proceedings, the Data Controller undertakes to always comply with generally applicable legal provisions that dictate the necessity and permissible scope of processing such data. The processing of the aforementioned special categories of personal data will occur solely for the purpose of proper preparation, execution, or performance of a specific notarial act.

Data Recipients

Recipients of your personal data may include: accounting offices, IT companies, law and tax firms, as well as attorneys, legal advisors, tax advisors, notary trainees, and deputy notaries, and the Data Controller's employees cooperating with the Data Controller in the preparation, execution, or settlement of notarial acts, as well as state or local government institutions to which the Data Controller is obliged to transfer personal data on the basis of applicable regulations, including in particular courts, municipal offices, tax offices, etc.

We will not transfer personal data to third countries (i.e., outside the European Economic Area).

Your personal data is not subject to automated processing, including profiling.

Data Retention

Your personal data will be stored for the period necessary for the expiration of civil law claims, the lapse of 10 years counting from the date of the act, based on Article 90 §1 of the Notary Law Act, or for the period specified in separate regulations (e.g., accounting or tax regulations) that oblige the Data Controller to store them.

Data Subject Rights

You have the right at any time to:

  1. access your personal data (including, for example, receiving information about what personal data is being processed);
  2. erase data – the right to erasure can be exercised, for example, when an individual's data is no longer necessary for the purposes for which it was collected, or when the individual withdraws their consent to data processing. Furthermore, if an individual objects to the processing of their data or if their data is processed unlawfully. Data should also be erased to comply with a legal obligation. Personal data included in notarial deeds, inheritance confirmation acts, excerpts, copies, and in Repertorium A are not subject to erasure.
  3. withdraw consent to the processing of personal data (withdrawal of consent does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal);
  4. data portability (only to the extent permitted by law);
  5. object to the processing of personal data, unless such a request would concern data forming the basis of a notarial act and would involve a violation of the provisions of the Act of February 14, 1991 – Notary Law Act, or other generally applicable legal provisions which the Data Controller is obliged to apply.

Notarial deeds and inheritance confirmation acts containing personal data are not made available for inspection, except in situations specified in separate regulations. The data subject, being a party to a given notarial act or authorized under the provisions of the Act of February 14, 1991 – Notary Law Act, or separate regulations, may request an excerpt or extract from a notarial deed or inheritance confirmation act or an extract from Repertorium A, under the conditions specified in the Act of February 14, 1991 – Notary Law Act and separate regulations. Due to the specificity of notarial acts, particularly those documented by notarial deeds, your personal data contained in the content of notarial acts are not subject to erasure or updating, and their modification is possible only in the manner provided for in the Notary Law Act. Personal data contained in notarial deeds, inheritance confirmation acts, excerpts, copies, and in Repertorium A are also not subject to erasure and cannot be transferred.

You have the right to lodge a complaint with the President of the Personal Data Protection Office.

Cookies

For the proper operation of the Service, the Data Controller uses "cookies." When a visitor uses the Website, "cookies" are employed to identify the browser or device. "Cookies" collect various types of information that generally do not constitute personal data (they do not allow for the identification of the Website user). However, some information, depending on its content and method of use, may be linked to a specific person – attributing certain behaviors to a specific visitor, e.g., by linking them with data provided in the contact form, and thus be considered personal data. In relation to information collected by "cookies" that can be linked to a specific person, the provisions of the Privacy Policy relating to personal data apply, particularly regarding the rights of the data subject. A notification regarding information collected by "cookies" is also provided, among other things, in the content of the information clause placed in a visible and easily accessible location during the first visit to the Website.

"Cookies" are used on the Service for the purpose of:

  1. maintaining technical correctness and session continuity between the Service server and the user's end device;
  2. optimizing the user's use of the Service's websites and adapting how they are displayed on the user's end device;
  3. ensuring the security of using the Service;
  4. collecting statistics on visits to the Service's pages to support improving their structure and content;
  5. displaying advertising content on the user's end device optimally tailored to their preferences.

The "cookies" used are primarily intended to facilitate the user's use of the Service, for example, by "remembering" information provided in the contact form, to eliminate the need to enter it each time.

A visitor can change how "cookies" are used by managing their expressed consents within the privacy settings on the Service's website or through their browser, including blocking or deleting those that originate from the Service (or other websites). Detailed information about the possibilities and methods of handling "cookies" is available in the software settings (web browser). The user can delete "cookies" at any time using the available functions in the web browser they are using. Limiting the use of "cookies" may affect some functionalities available on the Service's website.

Contact

If needed, you can contact the Data Controller via email sent to: kancelaria@innotariusz.pl.

Changes to the Privacy Policy

This Privacy Policy may be subject to change to update the information contained herein, particularly as a result of changes in applicable regulations regarding personal data protection, telecommunications law, electronically supplied services, and consumer rights. The Data Controller will always publish information about changes to the Privacy Policy on the Service's website. With each change, a new version of the Privacy Policy will appear with a new modified date indicated at the end of its text.